General Data Protection Regulation (GDPR)
Data Protection governs how information about living people (such as pupils and staff) is collected and used.
GDPR is about personal data. This means data which relates to an individual who can be identified from that information. It does not affect all the records the school holds because much of it will not contain personal data.
GDPR became law on 25 May 2018. It has a number of changes from the previous Data Protection Act. The main new feature of data protection under the GDPR is an accountability principle, meaning that an organisation does not only have to comply, but it has to be able to demonstrate that it complies.
The Information Commissioner’s Office (ICO) is the national regulator of data protection legislation. If there is something that we are doing that is not quite as it should be a complaint can be made to the ICO.
The ICO website is a key place to find further information on GDPR. Here is the link: Guide to GDPR
At Oakham C of E we need to consider the data we hold and particularly :
- Why we have it;
- What it is used for;
- Where it is stored;
- Who it is shared with (if it is); and
- How long we keep it for
Privacy Notices are what we use to explain to people why we collect information and what we are going to do with it, such as if we are going to share it with anyone else.
Data Protection Officer (DPO)
GDPR makes it a requirement for all public authorities (including schools) and large organisations to have a designated data protection officer to provide advice about data protection issues and ensure that the school’s compliance with GDPR and other data protection laws. Our DPO is Mrs Barr- firstname.lastname@example.org
Procedures for individuals to exercise their rights
The GDPR gives individuals various rights around their data. The main one is being able to request a copy of the information held about them, but it also gives them the right to do things like request that information is corrected (if inaccurate).
Rights of Individuals
Individuals have the following rights:
- Right of access (to receive copies of their personal data);
- Right to rectification (correcting data if inaccurate);
- Right to erasure (to request that data is deleted);
- Right to restrict processing (to request you do not use their data in a certain way);
- Right to data portability;
- Right to object;
- Right to have explained if there will be any automated decision-making, including profiling, based on the data and that they have the right to meaningful information about the logic behind this.